Photography Submission Guidelines

This guide is intended for photographers and copyright owners wishing to submit images to the image library.

Please read the submission details carefully because images that do not comply with our online submission requirements will not be admitted to the image library.

Please Note :

  • First-time contributors please refer to the FAQ page on new submissions - click here.
  • When you are approved as a contributor you will be able to download software which will allow you to upload images directly to the library.

Image File Formats

File Types

JPG or Tiff (High Quality JPG preferred)

ICC Colour Profile

Adobe® (1998) RGB

Image Sizes

A5, 300dpi , 148 x 210 mm, 3MP

A4, 300dpi, 210 x 297 mm, 6-10MP

A3, 300dpi, 297 x 420 mm , 12-16MP (min preferred submission size)

A2+, 300dpi, 420 x 594 mm. 21-45MP

(please note these are only guidelines - our system will dynamically
determine size and resize images if needed)


Please avoid non-alpha numerical character and spaces in the filenames. (ISO mode 1 standard e.g. image-001.jpg)


Minimum Required Embedded Image MetaData (IPTC-XMP extended)

The following fields need to be present and contain data for images to be submitted to the library


Please enter a complete title for the image

Caption / Description

Enter a complete caption / description for the image.


Enter a complete comma separated list of keywords. The more keywords you add to your image, the more it will improve the
search-engine results when users search for images in the library. Please note : Any image that is model released must include the keywords 'model released'.

Artist / Creator

Enter the name of the photographer / creator of the image.

* Provider

If the image belongs to a collection or photo agency, enter the name(s) of the collection or photo agency.


Enter the title of the copyright holder of this image.

Rights Usage Terms

Indicate whether the image will be sold as

RF-Royalty Free or RM-Royalty Managed image.

* Provider field is optional and mainly applies to collections and photo agencies.


Example of which fields to complete in Adobe Photoshop Bridge®

    Adobe Photoshop Bridge®


Below is an example of which fields to complete in Adobe Photoshop Lightroom®

    Adobe Photoshop Lightroom®


Model Release Forms

  • Which images require a model or property release ?
    • All images that feature recognizable people must be accompanied by a signed model release to be sold for commercial purposes.
    • Minors require a model release signed by the parents or legal guardian of the minor.
    • All images that contain buildings that are recognizable must be accompanied by a signed property release for the image to be sold for commercial perpouses.
  • All images that require model/property release forms must include the release forms when submitting images to the library.
  • All model release forms must be in PDF format and have the same filename as the image file submitted. e.g. image-001.jpg as main image file, the model release accompanying this image filename must then be image-001.pdf
  • Please include the words 'model released' to the keywords of all images that are model released.
  • Click here for more information and to download the required model release form.


Ownership of Material and Copyright


For more information please contact us directly by clicking here